wedding plan Check list

Establish your event goals:

Give yourself plenty of time.

Nine to twelve months is ideal.

1. Estimate of the number of guests:

2. Develop a guest list:

3. Date of event (*Check calendar for conflicts*):

4. Choose your vendors and secure vendor contracts—recommended 180 days out. (*Review venue and vendor rules and requirements.*)

  • Venue:
  • Catering:
  • Beverages:
  • Rentals:
  • Entertainment:
  • Florals:
  • Event Planner:
  • Insurance:

5. Date to send out invitations:

6. Date of venue walk through with key vendors:

7. Develop an event time line with your planner or day-of coordinator:

8. Share timeline and points of contact with vendors:

  • Wedding Date:
  • Venue:
  • Start Time:
  • Venue Point of Contact:
  • Event Point of Contact:
  • Rental Delivery Day and Time:
  • Floral and Design Start Time:
  • Caterer Arrival Time:
  • Entertainment Arrival Time:
  • Beverage Service Arrival Time:
  • Guest Arrival Time:
  • Entertainment Start Time:
  • Ceremony Start Time:
  • Ceremony End Time:
  • Guests Arrive at Reception:
  • Beverage and Appetizer Service Time:
  • First Dance Start Time:
  • Entree/Station Start Time:
  • Toast Start Time:
  • Cake Cutting Start Time:
  • Send Off Time: