wedding plan Check list
Establish your event goals:
Give yourself plenty of time.
Nine to twelve months is ideal.
1. Estimate of the number of guests:
2. Develop a guest list:
3. Date of event (*Check calendar for conflicts*):
4. Choose your vendors and secure vendor contracts—recommended 180 days out. (*Review venue and vendor rules and requirements.*)
- Venue:
- Catering:
- Beverages:
- Rentals:
- Entertainment:
- Florals:
- Event Planner:
- Insurance:
5. Date to send out invitations:
6. Date of venue walk through with key vendors:
7. Develop an event time line with your planner or day-of coordinator:
8. Share timeline and points of contact with vendors:
- Wedding Date:
- Venue:
- Start Time:
- Venue Point of Contact:
- Event Point of Contact:
- Rental Delivery Day and Time:
- Floral and Design Start Time:
- Caterer Arrival Time:
- Entertainment Arrival Time:
- Beverage Service Arrival Time:
- Guest Arrival Time:
- Entertainment Start Time:
- Ceremony Start Time:
- Ceremony End Time:
- Guests Arrive at Reception:
- Beverage and Appetizer Service Time:
- First Dance Start Time:
- Entree/Station Start Time:
- Toast Start Time:
- Cake Cutting Start Time:
- Send Off Time: